Applications are currently being accepted for Leiden University Fund Organising a conference or workshop 2026. Interested applicants are encouraged to click here to learn more about this opportunity and apply for it.
About Leiden University Fund Organising a Conference or Workshop
This grant is contribution to the costs of organising a workshop or small conference that has an academic objective and/or highlights the social relevance of the discipline concerned.
Benefits of Leiden University Fund Organising a Conference or Workshop
- Maximum grant amount: for a one-day event: € 1,500: for a multi-day event: € 3,000.
Leiden University Fund Organising a Conference or Workshop Requirements
- The event must be an independent activity (i.e. not related or parallel to a PhD ceremony or other activity).
- Recurring events are not eligible for funding.
- You must have a paid appointment of at least 0.4 fte at Leiden University or LUMC.
- In principle, the event must take place in a building belonging to Leiden University or an affiliated institution. Institutes abroad are regarded as an integral part of Leiden University in this context, i.e. the Royal Netherlands Institute of Southeast Asian and Caribbean Studies (KITLV-KNAW), the Netherlands Institute in Turkey (NIT), the Netherlands Institute in Morocco (NIMAR), and the Netherlands-Flemish Institute in Cairo (NVIC).
- Your own faculty, institute or department must contribute to the costs, thus confirming the importance of the meeting. Other resources (such as project funds) may be used for this purpose with the explicit approval of the chair or head of the faculty, department or institute concerned.
- LUF’s contribution will not exceed the total contribution of your faculty, institute or department.
- Eligible costs are:
- Venue hire
- Catering (coffee/tea, lunch, dinner)
- Printing (the grant is not for scientific publication costs).
- Travel and accommodation costs for speakers.
- Travel budget for Leiden University PhD candidates who live abroad and cannot afford to attend the meeting (maximum €500).
- In principle, LUF does not reimburse speakers’ fees.
- The conference or workshop must not take place before the meeting in which the Committee for Academic Expenditure will discuss the application.
- Applicants must submit a substantive report and a financial account via the LUF Grant Portal within two months of completing the project, after which the grant will be paid out.
- Applications that contravene restrictive measures adopted by the government or Leiden University or that apply in the destination country will not be considered.
Application Date and Process
- Application review: LUF Committee for Academic Expenditure (CWB).
- You must submit your application through the LUF portal LUF Grant Portal.
- Applications may be submitted in Dutch or English and must include statement of motivation (max. 250 words), a description of the scientific relevance of the event (max. 250 words), and a summary of the programme (max. 150 words).
- Required documents:
- CV (max. 3 A4 pages, incl. FTE of the current appointment).
- budget.
- letter of recommendation from chair or coordinator of the research group or the research director.
- proof of financial support from your faculty, department or institute (only available in Dutch).
- The application will be reviewed no later than the CWB committee meeting closest to the project start date.
- You will be notified after the CWB’s application review meeting about whether your application was successful and if so, the grant amount awarded.
- If you have any questions, please contact LUF at [email protected].
Did you already submit an application? If so, please contact us via the LUF Grant Portal.
Application Deadline
30 January, 2026
Scholarship Application Portal
View details of
Leiden University Fund Organising a Conference or Workshop
Apply for Leiden University Fund Organising a Conference or Workshop
🔍
